Registration

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Online registration will be closed on 12 September 2017. Onsite registration will be possible in Salzburg at the rates displayed in the second column.

Registration fees

Participant Type

EARLY RATES
Before 10 July

REGULAR AND ONSITE RATES
After 10 July
ESDR Members EUR 400 EUR 550
SID/JSID Joint Members* EUR 400 EUR 550
Student/Resident ESDR Members EUR 230 EUR 300
Eastern Europe ESDR Members** EUR 230 EUR 300
Non-Members EUR 650 EUR 850
Student/Resident Non-Members*** EUR 300 EUR 400
Eastern Europe Non-Members** EUR 300 EUR 400
1-Day Rate Wednesday EUR 150 EUR 150
1-Day Rate Thursday, Friday, Sat EUR 250 EUR 250
Satellite Meetings Only**** EUR 150 EUR 150
Social Networking Event Ticket EUR 25 EUR 25

 

* Only those SID or JSID members holding joint ESDR membership may register for the ESDR meeting at the ESDR member rate. Joint membership is available for EUR 80 per year. Please contact the ESDR office for more information (office@esdr.org)

** Qualifying countries include: Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Hungary, Latvia, Lithuania, Moldova, Poland, Romania, Russia, Serbia and Montenegro, Slovenia, Slovakia, Ukraine.

*** Applicant must include a copy of student ID or letter from head of department confirming student/resident status during registration.

**** Satellite meetings only refer to events organised by sister societies on Wednesday afternoon 27 September 2017, Thursday morning 28 September 2017 and Saturday afternoon 30 September 2017. Admittance to ESDR sessions is not allowed with this rate.

Non-members can join the ESDR by 5 August 2017 and benefit from "ESDR Members" registration rates (rate depends on when you have applied to join - if it is after 10 July you must pay the higher registration rates for members). To benefit from this offer, you must pay one year of ESDR membership dues before registering for the meeting as a member. Please contact the ESDR office for more information (office@esdr.org).

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

Registration Fee Includes

  • Admission to all sessions (except for those registering for satellite meetings only)
  • All official documentation including program book 
  • Coffee Breaks & Welcome Reception at meeting venue
  • Conference bag

Social Events

Social networking event ticket(s) can be purchased during the registration process via the Online Registration Form. The booking of the social event will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Confirmation

Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

Payment

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details. 

The payment by bank transfer is available until 31 August. After this date, all payments can be done only by credit/debit card.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online Payment Details

Online payments service provider: GP webpay.

Accepted Credit / Debit Cards

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Final Invoice

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

Cancellation / Refund Policy

Cancellation of Registration

  • Before 1 May 2017 – 50 EUR administrative fee will be deducted from all refunds.
  • From 1 May 2017 until 1 August 2017 150 EUR administrative fee will be deducted from all refunds.
  • After 1 August 2017 no refund can be processed.

Cancellation of Other Bookable Items

  • Until 1 August 2017 – 20 EUR – administrative fees will be deducted from all refunds.
  • After 1 August 2016 – no refund can be processed.

Cancellation of Accommodation

Detailed Accommodation Guidelines are published here

General Conditions

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.
  • Requests for refunds made after 30 October 2017 will not be considered.
  • For any change of name a fee of 30 EUR will be charged.
  • All registrations received by 12 September 2017 will be included in the list of participants.

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.

When registering more than ten persons under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Consent to the Processing of Personal Data

Data Protection Directive
Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

Statement by Administrator

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.