Information for Oral Presenters

Each meeting room is equipped with a single video-projector for computer assisted presentations, (PowerPoint. 16:9 format). After completing meeting registration at the Welcome desk, each speaker should go to the SPEAKERS PREVIEW ROOM. The room will be open as from WEDNESDAY 27 SEPTEMBER, 11.30 am until the close of the Meeting. All presentations must be in English. Each speaker should also verify in the final program that the name of the room and the time of the session have not changed.

Speakers should be in the meeting room 15 minutes before the beginning of the session when possible. Please, follow strictly the instructions of the session Chair, especially with regard to the time allotted to the speech: do not go over the time limit. Microphones may be switched off when the time is over. Remember to speak directly into the microphone at a suitable speed for everybody! You will find a laser pointer on the lectern to help you pointing to your slides if necessary. 

The speaker is entirely responsible for the order, the loading and the pre-projection of his/her computer assisted presentation, using the equipment made available by the organisers. DON’T FORGET: Respect your time of presentation and do not go over the time limit.

FOR YOUR COMPUTER ASSISTED PRESENTATION (POWERPOINT)

The ESDR requests that speakers do not plan on connecting their laptop to the projector. Every speaker has to go to the SPEAKERS PREVIEW ROOM beforehand to load their PowerPoint presentations.

DEPOSITING OF FILE

Your computer file must be handed over to the personnel of the SPEAKERS PREVIEW ROOM as far in advance as possible and 90 minutes BEFORE the beginning of each session AT THE LATEST. (The presentation for an early morning session should be handed over in the evening before).

In the SPEAKERS PREVIEW ROOM you will be assisted by a technician who will help you to download your presentation to the internal network. You will also be able to review your presentation and to verify that it has been transferred correctly to the network.

IN THE MEETING ROOM

Your presentation will be sent directly to the meeting room through the internal computer network of the meeting venue. A technician in the meeting room will then point out your presentation on the screen of the computer positioned on the lectern, a few seconds before your talk. The PC on the lectern is linked to a video-projector.

Once the presentation is launched, you, the speaker, will control the program. Clicking on the slide advancer, your computer assisted slides will go on as usual.

Please, do NOT come at the last minute with your own laptop in the meeting room: you will NOT be able to connect it. Go to the SPEAKERS PREVIEW ROOM beforehand.
Note: All digital files submitted by presenters will be destroyed at the end of the meeting.